what personal data do we collect about you? why do we need your personal data? how long we keep your personal data?

what personal data do we collect about you?

We process the following personal data about you:

  • Identification information – we may process your name and other contact information (including email address, landline phone number and mobile phone number), gender, signature and languages spoken.
  • Professional information – we may process information related to your work including (without limitation) your job title, your location and your department.
  • Photographs and video footage – when participating in our events, meetings, conferences etc., we may process photographs or videos of you.
  • Survey results – we may process your responses to questions in surveys.
  • Visitor information – when accessing our buildings, we may collect your name, contact details, car plate number, identification, etc. for security reasons. Where we are legally permitted to do so we may also ask you to disclose information about your health (including information related to viral infections, flu, etc.) for health and safety reasons.
  • Information you choose to share with us and content of our communications – we may process additional information if you choose to share that with us (e.g. during our communications).
  • Trade sanctions information relating to you - we may verify whether you are a politically exposed person, a specially designated national or otherwise subject to sanctions under applicable laws or regulations.

This data may be obtained:

  • directly from you.
  • indirectly from you, i.e.:
    • from other sources such as third party services that provide information in connection with job offers;
    • from publicly available sources, such as your company's official website.

In the latter case, we will inform you of the purpose and data sources we use, when we communicate with you in connection with our business, or in any event within one month of the time we indirectly obtain your data. The exception is where the provision of this information to you would cause disproportionate efforts. In that case, we may take alternative measures to protect your rights and freedoms.

why do we need your personal data?

Our companies process your personal data only for the purposes specified below:

- To administer and manage the contractual relationship between Randstad and our clients and suppliers: Necessary for the performance of the contract between Randstad and you as our business partner; and/or Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include the performance of the contract between Randstad and our business partner who you are working for;

- Business development (including sending direct marketing and offers): Depending on the circumstances this may be based either on our legitimate interest (to maintain good relations with our current business partners who have not chosen to unsubscribe from receiving direct marketing and offers from us) or on your consent (in other cases). You can always choose not to receive (i.e. unsubscribe) direct marketing and offers from us; see the section “Your data protection rights” below;

- Facilities, security and contingency planning purposes: For the purpose of the legitimate interests pursued by Ransdstad, which include safeguarding and securing our assets, our facilities, our information systems and our people;

- Health and safety management: Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include the protection of its employees, company assets, protecting its legal interests and managing legal claims/disputes;

- To conduct corporate transactions (including mergers, acquisitions and divestments): Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include Randstad’s interest in developing its business through mergers, acquisitions and divestments;

- Events: Based on our legitimate interest to organise events so as to better build and maintain a good relationship with our clients and our suppliers;

- Preventing, detecting and investigating fraud: To comply with our legal obligations when some authorities or administrations ask information about our contact as a client (including personal data); and/or

Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include the protection of company assets, protecting its legal interests and managing legal claims/disputes;;

- IT support: Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include safeguarding our assets and ensuring security of our information systems

- Surveys (including satisfaction surveys): Based on our legitimate interest to survey our clients so as to better understand their needs, to improve our services and to build and maintain a good relationship with our clients;

- Dispute management and litigation: Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include the protection of company assets, protecting its legal interests and managing legal claims/disputes with our clients and suppliers and handling reports of potential misconduct within or relating to Randstad;

- Compliance with legal or regulatory requirements: Processing is necessary for compliance with our legal or regulatory obligations (e.g. obligations under tax laws to keep certain information including personal data);

- To monitor and enforce compliance with Randstad policies and procedures: For the purpose of the legitimate interests pursued by Randstad, which include safeguarding our assets and ensuring security of our information systems;

- To perform internal and external audits: For the purpose of the legitimate interests pursued by Randstad, which include the proper conduct of its business and accuracy of financial reporting.

how long do we keep your personal data?

Provided that the processing is based on a consent, we may retain your personal data for a period for which you have granted us a consent unless you withdraw such a consent. Provided that the processing is not based on a consent, we may retain your personal data for the period necessary to conclude a contractual relationship with you as our business partner or with our business partner you are working for. After its conclusion, your personal data will be kept for the duration of this contractual relationship and after its termination further for a duration of the statutory limitation period. We may keep your personal data longer if necessary in connection with any actual or potential dispute (e.g. we need this personal data to establish or defend legal claims), in which case we will keep your personal data until the end of such dispute; and/or for us to comply with any legal or regulatory obligation (e.g. for tax or pension purposes), in which case we will keep your personal data for as long as required by that obligation. For the purposes of direct marketing carried out on the basis of our legitimate interest, we store your data for a period of 5 years from the end of our last contractual relationship.