what personal data do we collect about you? why do we need your personal data? how long do we keep your personal data?

what personal data do we collect about you?

As a candidate, we collect and process personal data about you such as:

  • Identification information – we may process your name, contact information (including address of permanent and/or temporary residence, home phone number and mobile phone number, private email address), citizenship and country of residence, date and place of birth, (in exceptional cases) gender, signature and languages spoken.
  • CV/resumes and other recruitment information – we may process your CV/resume, work history, information about your skills, your experience and educational background and other relevant information (such as your photograph, interview notes and personal data included in the cover letter or as part of the application process).
  • Compensation and benefits information – we may process personal data relating to your current compensation and benefits including (without limitation) your current bonus, recurring payments and benefits.
  • Government issued identifiers – we may process government issued identifiers including (without limitation) the national identification number, social insurance number and social security number, as legally required.
  • Photographs and video footage – when participating in recruitment-related events, meetings, conferences etc., we may process photographs or videos of you.
  • Call records – when calling our call centers, we may process your voice and speech by recording it.
  • Visitor information – when accessing our buildings, we may collect your name, contact details, car plate number, and other identification for security reasons. Where we are legally required to do so we may also ask you to disclose information about your health (including information related to viral infections, flu, etc.) for health and safety reasons.
  • Survey results – we may process your responses to questions in our surveys.
  • Information you choose to share with us and content of our communications – we may process additional personal data if you choose to share that with us (e.g. during our communications).
  • Indirectly obtained data (see the next paragraph) - to the extent not exceeding the scope provided for by the Labor Code for the selection procedure in the period before the employment relationship is established.

This data may be obtained:

In the latter case, we will inform you of the purpose and data sources we use, when we communicate with you in connection with our Recruitment Activities, or in any event within one month of the time we indirectly obtain your data. The exception is where the provision of this information to you would cause disproportionate efforts. In that case, we may take alternative measures to protect your rights and freedoms.

 

why do we need your personal data?

Our companies process your personal data only for the purposes specified below:

- Recruitment process regarding concrete job positions in our companies: Processing is necessary for compliance with labor legal obligations; and/or Processing is based on our legitimate interest in realization of the recruitment process and in selection of our future employees out of candidates;

- Registering you in our registry of candidates in order to recommend jobs to you based on your profile and enable our consultants to provide you with tailored job opportunities: The processing of your personal data for this purpose may happen if you have given a consent to such processing; 

- Training and updating of systems/statistical purposes. Some of the systems that we use to provide our Services are based on machine learning technology. In order for that technology to function reliably, it needs to be trained and updated on the basis of existing data. We may also process personal data in an aggregated manner for statistical purposes: Based on our legitimate interest in training and updating our systems. We have implemented mitigating measures to limit the privacy impact, such as de-identification and an easy opt-out in your choices;

- Dispute management and litigation  and handling any reports through Randstad's misconduct reporting procedure: Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include the protection of company assets, protecting its legal interests and managing legal claims/disputes and handling reports of potential misconduct within or relating to Randstad;

- Compliance with labor, tax and social security laws and other legal or regulatory requirements (e.g. equal opportunity and workplace diversity requirements): Processing is necessary for compliance with employment and social security legal obligations;

- Publishment of your photos for marketing purposes: The processing of your personal data for this purpose may happen if you have given a consent to such processing;

- Facilities, security and contingency planning purposes: Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include safeguarding and securing our assets, our facilities, our information systems and our people;

- To conduct corporate transactions (including mergers, acquisitions and divestments): Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include Randstad’s interest in developing its business through mergers, acquisitions and divestments;

- Call records made in our call centers: Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include the protection of company assets, protecting its legal interests and managing legal claims/disputes;

- Sending direct marketing including surveys and statistical purposes: The processing of your personal data for this purpose may happen if you have given a consent to such processing.

how long do we keep your personal data?

Provided that the processing is based on a consent, we may retain your personal data for a period for which you have granted us a consent unless you withdraw such a consent. Provided that the processing is not based on a consent, we will retain your personal data for the duration of the recruitment process regarding the concrete job position you have applied for, but for a maximum of 6 months from the date of your application. We may keep your personal data even after termination of such process if necessary in connection with any actual or potential dispute (e.g. we need this personal data to establish or defend legal claims), in which case we will keep your personal data until the end of such dispute. For the purposes of direct marketing carried out on the basis of our legitimate interest, we store your data for a period of 5 years from the end of our last contractual relationship. If you have contacted our call center, a call record will be kept for 6 months. Where we are required to do so by a binding regulation, we archive documents containing your data for the prescribed period